Bylaws

Lakeland Eagles Athletic Boosters Constitution and Bylaws

Athletic Boosters - Constitution

ARTICLE I: NAME OF ORGANIZATION

The organization shall be known as LAKELAND EAGLES ATHLETIC BOOSTERS.
The organization shall be incorporated as a Nonprofit Corporation under the Laws of the State of Michigan. The Nonprofit Corporation Information Update shall be filed with the State of Michigan no later than October 1 of each year.
The organization shall comply with requirements of the Board of Education.

ARTICLE II: PURPOSE AND MISSION STATEMENT

The purpose of the organization shall be to promote the athletic sports programs of Lakeland High School.
To encourage Lakeland athletes to strive for excellence and character development.
Sponsor fund raising activities in order to provide financial assistance to the Athletic Program.
Provide assistance in building and improving interscholastic athletics at Lakeland High School.
Mission Statement - The Lakeland Eagles Athletic Boosters are dedicated to promoting school spirit and parent involvement through the T.E.A.M. concept. T.E.A.M. – Together Everyone Achieves More…We recognize achievements in all athletes and raise funds to help support the athletic community.

ARTICLE III: UTILIZATION OF FUNDS

The fund balance of the Lakeland Eagles Athletic Boosters shall be utilized at the discretion of the membership in the following methods:

Funding for sports equipment, coaching positions, tournaments & miscellaneous expenses
Scholarships
Awards and senior plaques
Maintenance and facility enhancement
Other

ARTICLE IV: MEMBERSHIP

Membership is open to all parents and other individuals interested in the progress and development of Lakeland’s Athletic Program.
Parents of student athletes or any other member of the community over the age of 19, who reside in the Huron Valley community and have an interest in Lakeland Athletics.
Any person whose annual dues are current is a member of the organization and shall be entitled to vote at general meetings. Members who wish to express their vote of motions presented during the meeting must have attended at least one (1) prior Athletic Booster Meeting during that academic year. Exception to prior attendance will be the first Booster meeting of each academic year.
Annual membership dues or fees for the organization shall be determined by a vote of the members at large at the annual meetings. Membership dues will start at the beginning of each academic year.
Board Members or Committee Chairpersons violating the terms of membership will be subject to a review by the executive board. A two-thirds vote is required by the executive board for a board member or chairperson to be removed from their position.

ARTICLE V: OFFICERS

Officers in this organization shall be the President, Vice President, Secretary and Treasurer who shall constitute the executive board.
Nominations for new officers and chairperson(s) must be submitted at the April meeting – this allows for the officers and chairperson(s) to vote at the May meeting.
Election of the officers and trustees shall take place at the regular monthly meeting in May of each year.
Installation of officers and chair personnel shall take place at the commencement of the regular June meeting. Outgoing officers and chairperson(s) will complete duties up to August 1st (assist with transition).
A majority of votes cast by members present shall be necessary to elect an officer or Chair committee member.
No officer shall hold the same position longer than two (2) consecutive terms, unless there is no running opponent for the position.
Elected officers must be members of the Huron Valley Community.

Athletic Boosters - Bylaws

Meetings:

The calendar for regular meetings of the Lakeland Eagles Athletic Boosters will be established by the Board in June for the following year and shall be held monthly at a time and place to be established by the Board.
The Lakeland Eagles Athletic Booster Board as may be deemed necessary may call special meetings of the membership. Notice of special meeting stating place, date and time shall be published.
The Lakeland Eagles Athletic Booster Board may meet as deemed necessary.
Meetings are scheduled for the first Wednesday of the month, starting at 7:00 p.m. (Exceptions: Non -school calendar day and or inclement weather).

Duties of officers, committee chairs and active Booster members:

The President shall determine the agenda prior to the general meeting.
The Officers of the Organization shall be a President, a Vice-President, a Secretary and a Treasurer.
The President shall be the general executive office of the Organization. He/she shall preside at all meetings of the members and shall appoint all special or other committees unless otherwise ordered by the membership. The President shall perform all the duties usually appertaining to the Office of President of an Organization and shall have general charge of the business affairs of the organization.
The Vice-President shall have the powers and perform the duties usually appertaining to the office, and shall exercise the duties of President in the absence of the President. In addition, the Vice President in collaboration with the Secretary shall be responsible for development of a newsletter.
The Secretary shall keep meeting minutes and shall have custody of all organization records, papers, files and books except books of account. The Secretary shall issue notices of all meetings and shall perform all duties usually appertaining to the Office of Secretary of an Organization. The Secretary will be responsible for historical documentation and archiving pertinent Lakeland Eagles Athletic Boosters materials.
The Treasurer shall have the custody of and be responsible for all funds and securities of the organization and shall keep regular and accurate accounts of all receipts and disbursements and shall render reports of the same to the membership. The Treasurer shall deposit all funds of the organization in such bank or banks as shall be designated by the vote of the membership and shall generally perform all duties usually appertaining to the Office of Treasurer of an Organization. The Treasurer shall present a full financial report at the Annual Meeting. It is not required, but it’s recommended that the Treasurer be bonded.
All checks, drafts and notes issued by the organization shall be signed by the Treasurer or the President in the absence of the Treasurer.
No minors under the age of eighteen and or Lakeland students are permitted to work and or be present in the concession stand during events.

Governance of the Lakeland Eagles Athletic Boosters:

Governance of the organization shall be made by a duly elected Lakeland Eagles Athletic Boosters Board. The primary function of the Board is to make necessary decisions in the best interest of the organization, set policy for activities and to study and make recommendations to the membership of the club for discussion relative to the disbursements of funds for equipment and services.
Meetings shall be conducted in accordance with Roberts Rules of Order, revised, unless otherwise decided by the membership.
Quorum – Four members, two (2) of whom must be officers of the Board shall constitute a quorum of any regular scheduled meeting for the purpose of transacting any business of the Lakeland Eagles Athletic Boosters.

Amendments:

The Constitution and by-laws may be amended, adopted or repealed or any part of them amended, adopted or repealed at any regular board meeting or special meeting by a two-thirds majority vote of the members present and voting. The proposed amendments shall be presented at the meeting prior to the meeting at which the vote will be taken. In addition, a committee appointed by the President, brought to the general membership for review no less than bi-annually, should routinely review the by-laws.
Any board member may, by written instrument, signed and acknowledged by the executive board, resign his/her office. All board members shall serve in their positions without compensation, except for reimbursement of expenses incurred.
Board Members or Committee chairpersons may be removed from office for cause with due process. This will be subject to a review by the executive board, athletic department, and building principal. Based on mutual agreement by the executive board, athletic department and building principal, a two-thirds majority vote is required by the executive board for a board member or chairperson to be removed from their position. Any such accused board member or committee chairperson shall not vote on the issue of his/her removal from office, although he/she shall be afforded the opportunity to be heard concerning the issue.
In the event that the Lakeland Eagles Athletic Boosters should dissolve, all of the organizations assets and cash will be distributed, after the payment of outstanding bills, including team pay-outs, to a mutually agreed upon organization meeting the 501(C)(3) internal revenue code for a future expense for the betterment of our Lakeland student athletes. This decision will be reached with input from the executive board, athletic department representative and building principal. Distribution will be calculated in the following manner; the total sum of the organization’s ending cash balance, including assets converted to cash at fair market value, are to be determined at that time by the executive board.
Amendments to the Constitution require a two two-thirds majority vote of Lakeland Eagles Athletic Boosters members present at any regular meeting. Amendments must have been presented in writing at the preceding regular meeting.

Updated 9/30/15